General Membership Meeting Minutes
June 8th, 2013
Meeting
was recorded
Attendees:
Steering Committee: Brad Pass, Lindsey Fenner, Linnea Haddaway, Kevin Chavis, Carol Pass,
Steering Committee: Brad Pass, Lindsey Fenner, Linnea Haddaway, Kevin Chavis, Carol Pass,
Gardeners:
Dianne Peterson, Aden Awill, Lynn Mayo, Jackie Loubert, Darren Konsor,
Stephanie Ollie, Kate Fisher, Jaclyn Cigdemian, Margaret Kirkpatrick, Linda
Leonard, Rosie Cruz
1)
10:07 AM call to order & Lynn & Carol
volunteered to take notes.
2)
Introductions
3)
Announcements
a.
Garden Steering Committee Meetings are on the 1st Saturday of each month at
9:00 AM at the East Phillips Park Cultural & Community Center. All are
invited
b.
Garden General Membership Meetings are on the 2nd Saturday
of each month at 10:00 in the Garden
4)
Garden Finances:
a.
To Date we have
collected $520.00 in plot fees, $35.00 in key fees and $80.00 donations. (Total $635.00). NOTE: We have also
received non-cash donations totaling $69.36
b.
Garden bills
paid: Taxes - $467.30, Water - $95.00 (Total Paid $562.30). 2013 Cash balance -
$72.70
c.
Past due plot
fees from 2012 - $170.00
d.
Plot fees Due for
2013 - $510.00
e.
Remaining
budgeted expenses - $530.70. (This figure does not include the $450.00 in
“Other” expenses which will be covered by an EPIC donation
5)
Work Groups: Lindsay Fenner
Work Groups Listed Facilitator Upcoming Tasks
Work Groups Listed Facilitator Upcoming Tasks
Ø
Weeding/Pest
Control; Maybe
Margaret Keep paths open – Put
noxious weeds in green composting
bin by compost – OR Paper compostable
bags which the city will take
Ø Tools-Tool shed-Building and Repair; Facilitator - Brad Bike Rack Installation
Ø Public Face; Facilitator
- Kevin Free library will be
installed – Keep
Ø Mowing- Paths- Surveying; Facilitator - Brad Keep
paths between plots open and weed free
Ø Herbs and Butterfly Garden; Facilitator - Linnea Plant
today and weed creeping Charley
Ø Fruit and Berries; Facilitator
- Lindsey
Ø Compost; Facilitator
- Lynn Pay attention to signage
Ø Community Outreach-Celebration; Facilitator – Carol&Linda
Need to communicate better with Non- English
speakers
a. Everyone needs to sign up for one work group
i.
Keep
track of your hours on the Work Group sheet that you signed up for EVEN if you
did work listed in another Work Group. This will make it easier to keep track
of your time
b. Facilitators are also listed in the Garden
Task Book
c. Check Garden Task Book for Work Projects
d. Set work dates and times
e. Notification of work projects. Brad offered
to make a shelf to mount on Garden Shed Door to hold the Task book and we will
email work dates and put notes on garden bulletin board and collectively see
what works
6) Seward
Coop Grant Application (due mid June):
a.
Linnea
made us aware of the grant.
b.
Brad
will take responsibility to write and submit the grant with help from others
c.
Focus
of the Grant will be on;
i.
Improving
the main East-West Garden path and entrance
ii.
Improving
safety of fire pit / conversation area
iii.
Replacing
Garden fence posts & improving gates
iv.
Phillips
Garden has offered to give their suggestions
v.
Deadline
for submission is 6/30/2013
vi.
Results
of grant will be announced this fall so the project will start in late Fall and
in 2014 – IF we get the grant
d. By acclimation, the Gardeners approved this
approach
7) Review
revised Garden Plot Map:
a. Because of the late spring, several assigned
plots are not being prepared or gardened
8)
Plot Planting Policy
(6/14/2008)
a. Every gardener should have their garden
spaded with planting started by the 2nd weekend in June. The plot
may be reassigned after that date if there is no indication of an attempt to
garden the plot.
b. Open and available Garden Plots as of
today: 6, 8, 12, 15, 17, 18, maybe 23
c. Plot 26 & 27 will be combined and will be
called Plot 27. A North-South path
between plots 28A & B and plots 25 and 27 will be established.
d. After Sunday the 9th of June
available plots will be reassigned
e. There are 34 Garden Plots because there is no
plot # 26 or Plot # 29. Plots will not be renumbered at this time.
f. If anyone knows anyone who wants a garden
plot please have them contact Brad Pass at
612-916-8478
612-916-8478
9) Arrange
Garden Orientation Tours for new gardeners.
a.
Linnea
conducts Garden Tours that are mandatory for new Gardeners and available for
all Gardeners.
b.
We
are still having a huge problem with Gardeners who do not turn the water off in
the shed.
10) Other
issues:
a. Lynn asked that a list of needed Garden tools be made:
Grass trimmer, Brush cutter, Narrow shovel, Narrow hoe: Brad asked
that other suggestions be left with a Steering Committee Member. He also said
that the money EPIC will donate to the garden can be used, in part, for new
tools
b. Aden mentioned that he sees some gardeners stretch the
hose to their plot, turn the water on and let it run while they are doing
whatever. This wastes a LOT of water and must stop.
c. Aden also mentioned that he would like gardeners to
return tools to the shed when they are done using them so other gardeners can
use them. The limited tools we have need to be shared well.
d. Lynn asked that gardeners put a stake into a corner of
their plot and write on it, their names and plot number if there is not already
one there. Stakes and Sledge are available in the shed. Lynn said she would put
a permanent marker in the shed also.
e. Brad asked all gardeners to use rain barrel water
first saying we pay for city water, we do not pay for rain barrel water. When
the water is gone from a rain barrel, make sure the water shut-off valve is
closed so the barrel can refill in the next rain. He has seen empty rain
barrels right after a rainfall because someone failed to close the valve when
the barrel was empty.
11)
Adjourn at 10:00 A.M.
After Meeting:
Every Gardener must sign the Garden Use Agreement, Pay their Plot Fee & sign up for Work Groups
Every Gardener must sign the Garden Use Agreement, Pay their Plot Fee & sign up for Work Groups
Check with work groups and
join in. Don’t forget to put your time in the Garden Task Book
