Garden
Steering Committee Meeting Notes
December 6 2021
Updates
1)
Tax exemption update
●
Classifying the properties as exempt for the 2021
assessment, taxes payable in 2022. This applies to parcels 3502924140051,
3502924140050, 3502924140052, and 3502924140054
●
We are approaching a reapplication year in 2022.
Exempt properties are required to reapply for property tax exemption every
three years on a fixed schedule, regardless of when exemption was originally
granted. Reapplication years are 2022, 2025, etc. Because your exemption was
granted in the 2021 assessment year, we will need a reapplication for the 2022
assessment year.
○
Sarah resubmitted this on 11/10/21
2)
Shoveling - no replies from
gardeners - either of you able to cover between December 22 and January 2?
3)
Google Calendar is updated
4)
Budgets
2021 Budget
|
2021 Budget |
|
|
|
|
|
EPIC contributes |
Budgeted: |
To Date: |
|
Property Tax |
|
$384.12 |
$384.12 |
|
Water |
|
$300.00 |
$318.85 |
|
Other |
$1,000 |
|
|
|
TOTAL |
$1,000 |
$684.12 |
702.70 |
Paid plots as of 9/8/21: 765.00
Water:
4/29-5/12: $88.56
5/12-6/12:
$39.25
6/12-7/12:
$27.46
7/12-8/12:
$45.86
8/12-9/12:
$20.10
9/12-10/12:
$9.06
10/12-10/28:
$88.56
2022
|
Income |
Amount |
|
Garden plot fees |
|
|
EPIC allocation (Equitable Engagement Fund) |
$5,000 |
|
Seward Grant |
$3,200 |
|
Total income |
$5,700 |
|
Expenses |
|
|
Garden
Plot Fees |
$700 |
|
Water |
$350 |
|
Food and entertainment |
$300 |
|
Trash
service? Once a week |
$144 |
|
Compost |
|
|
Total |
|
|
EPIC
allocation |
$5,000 |
|
Tree removal and pruning |
$1,032 |
|
Fence repair labor |
$300 |
|
Garden materials (tools, hoses etc) |
$200 |
|
Mulch |
Free |
|
Workshops (4 workshops - $200 each) |
$800 |
|
17th
Ave Roundabout? (mulch, compost and reimburse neighbor for water?) |
$150 |
|
Fence workshops ($700/day; 2 days) |
$1,400 |
|
Harvest
Party (without food) |
$100 |
|
Cherry
Party (no food) |
$50 |
|
Total |
$4,032 |
|
Seward
Grant |
$3,200 |
|
Youth
stipends |
$2,800 |
|
Fence materials |
$400 |
|
Total |
$3,200 |
|
Total expenses |
$8,156 |
|
|
|
|
Expenses |
|
|
Utilities
and garden maintenance |
|
|
Water |
$350 |
|
Compost |
$130 |
|
Mulch |
free |
|
Trash service? Once a week |
$144 |
|
Garden materials (tools, hoses etc) |
$200 |
|
Tree removal and pruning |
$1,032 |
|
Fence
Project |
|
|
Fence repair labor |
$300 |
|
Fence materials |
$400 |
|
Fence workshops ($700/day; 2 days) |
$1,400 |
|
Youth
stipends |
$2,800 |
|
Food ($50 per event) |
$100 |
|
Outreach
and events |
|
|
17th
Ave Roundabout? (mulch, compost and reimburse neighbor for water?) |
$150 |
|
Workshops (4 workshops - $200 each + $25 for food/event) |
$900 |
|
Cherry event (no food included) |
$50 |
|
Harvest Party ($100 for food and entertainment) |
$200 |
|
Total expenses |
$8,156 |
Finance
Procedures
●
Policies and procedures
○
need to go by EPIC Operating Policies and Procedures for a
lot
■
See this document
for more details
○
make more detailed budget for garden, don’t need
further approval for those items?
○
process for spending garden plot fee money
○
process for spending money allocated by EPIC to garden
■
See above policies and procedures
○
Process for spending Seward grant money
Roundabout
●
Spring - gathering of people interested in giving input,
volunteer etc.
●
Rosa, Kim Hayden
●
Get people who are interested in clean up of roundabout
Fence
●
Begin with Matt’s proposal for fence - secure fence after
trees removed etc.
●
Design process
○
Stipend artists or other trades
■
Metal working, wood working
February
- David
Topic
for January steering committee meeting?
-structure and garden use agreement
(easily understood document)
●
Structure
●
currently general members elect steering committee
○
what gives power to the gardeners?
●
what are the channels of participation for the general
gardeners
●
how do policies get made?
○
can be done by gardeners
●
put together an easily
understandable explanation about how the garden fits into EPIC, how the charter
fits in etc. to give it context and make it approachable
●
Finance
●
Policies and procedures
○
need to go by EPIC Operating Policies and Procedures for a
lot
○
make more detailed budget for garden, don’t need
further approval for those items
○
process for spending garden plot fee money
○
process for spending money allocated by EPIC to garden
○
Process for spending Seward grant money
●
Outreach and Community
●
Intake process
○
questions to ask at intake
■
preferred way of communication
■
preferred way to be involved
■
State whether there is a
commitment regarding meetings and/or workdays
■
what kind of decisions they want
to give input about
○
centering BIPOC neighbors, tenants
and neighbors who historically have less access to land
●
Create an outreach plan
●
Discuss what type of
events/meetings can take place at the garden
○
What’s the scope of events at the
garden
●
Green Infrastructure
●
How to cover Gardening tasks
○
Mowing, weed whipping, taking care
of materials dumped in garden
●
Vision
○
Finalize a proposal for fence and
tree removal
■
Bring to gardeners in spring
○
Keep in mind - Seward grant
●
Nitty gritty
●
revamp garden agreement
○
what to expect/ask of gardeners i.e. participate in garden
meetings, number of hours volunteer with general upkeep of garden
●
Communication list - clean up
Notes on people’s
skills:
Lauren: Teamwork,
spirituality, network building, facilitating, event planning, permaculture,
mycology, and visioning, working with children and adults with special needs
Lindsey: keeping notes,
research, keeping track of information, making an agenda so it gets done,
ethnobotany, growing things that are drought and climate resilient, things that
will support non-human ecosystem
Flo: meeting logistics,
helping to set agendas, helping to facilitate, seed to table, educational,
especially with young people, weeding, lens based work - photography or
videography, PR type stuff
=Flo would like to be a part of big
picture convos
-Flo likes idea of
less meetings, and having work groups
Gabe: carpentry, grant
writing
city program: They were nice enough to do two loads
for free last year but so you know for next year, if we want full 10 cubic
yards again we will have to pay for second load (around $130?) because only
smaller truck that can hold up to 5 cubic yards can fit under the power lines
there. Or we can get it dumped in the alley all 10 cubic yards at once and move
it by hand for free.
