Tuesday, June 28, 2022

Garden Organizing Workgroup Meeting 6.16.22

 Garden Organizing Workgroup Meeting

Thursday, June 16 2022


Present: Emrys, Lindsey, Sarah, Fawn, Hindolo


Saturdays from 10am-2pm for Wiconie families

  • Can do communal spaces

  • Will be putting up signs in Ojibwe


Wiconie has it in their budget to add signage to East Phillips Garden - front of garden too for the public

  • Food resources

  • Syringe exchange resources

  • Dakota and Ojibwe language component for kids to see their language in the neighborhood

  • Will move forward with it

  • Emrys and Fawn will connect to discuss next steps


Workshop proposal for Permaculture curriculum/day camp from Hindolo

  • Line item for food budget, city $/can't use?

  • Accessibility statement/bathroom facilities

  • Covid

  • Site prep

  • Questions from lindsey- what kind of time commitment/support is needed from garden? Want to make sure gardeners will still have access to work in garden during this week. Also planning for potential conflict of time/space with other groups (SSFNC and D&O).

  • Dates are subject to change

  • Hindolo will participate in recruitment and outreach

    • Get in E-news and Alley

    • Have form for people to sign people up

    • Talk with Wiconie families on Saturday mornings

  • Looking at it as a summer camp for families

  • Space

    • Closing of season - will need building for some portions

    • EPIC office - 10 people

    • East Phillips Park - if more than 10 people 

      • Open M-F 3-6pm

      • Saturday 12-6

      • As soon as know dates will need to connect with Park

  • Between August and September 15 

    • 1st or second week of September?

  • Budget - garden portion - DISCUSS at July GMM

    • Full $800 towards permaculture

    • Pull some of larger design/fencing workshops towards this since ties in

      • Garden visioning - factor into permaculture workshop - Hidolo will work on

  • Can people drop in?

    • Yes, leave it flexible

  • Be sure to communicate this with SSFNC

  • Question about providing a stipend for participation - $20 gas card

  • Microgrant approval


Untended plots:

  • Check ins, what do folks need?

  • How can we help?

  • Limit punitive lingo

  • Check ins with gardeners who may need help getting plots started. Mutual aid work day? 

 

Workdays

  • Clean out behind shed (and IN shed)

  • Put up bulletins

  • Compost area

 

Outreach calls

  • Workdays

  • Note untended plots - check in - see if need support

  • Ask if they are willing to help people who may need help tending their 

  • Permaculture proposal at next garden meeting

 

Covid policy 

 

Garden material needs- tools etc.

Garden stewardship needs- shed maintenance etc.

(Generate lists/brainstorm, assess priorities and present to garden to collectively decide work plan/strategy)

 

Whole garden redesign process: mission and vision, compost area, boulevard proposal, permaculture design, everyone wants more gardening space, growing more food for more people, more community participation, education and skill sharing, mutual aid with neighborhood food justice&sovereignty work, accessibility, etc.

  • Herb, perennial flower, medicine

    • Linnea and Dave are helping in the herb garden

    • Signs-Lindsey met with Fawn. Fawn will start putting up signs for some of the shared areas as well as the D&O plots. Fawn and I also talked about that the sign project might be able to fund a chalkboard (esp for youth practice language, and also garden event/meeting info) plus plexi covered bulletin board for posters and community resources to the right of the little free library, and some other ideas for external signage in Dakota and Ojibwe. We also talked a little bit about the Sharps disposal box project and where that’s at. Ryan and Linnea are also both brainstorming with me on sign/label stuff that the Language project might not cover.

 

Arborist credit- do we want to remove weedy mulberry south of front gate?

  • How much is credit?

 

 

Peoples land network:

  • Community garden round table, who else to invite (brainstorm):

  • Luz from Seward Cafe garden

  • Gloria @ nacdi garden

  • Etc.

  • Meeting with Alisa Thurs morning, lmk any questions/ideas/concerns to talk to her about.

 

  •  

 

 

Workshop proposal for youth programming with mpls parks and rec youth from Joe

 

Garden as location for Edible Boulevards Cooking Class- Michelle is looking for a Southside Community Garden location for either the August or October https://fb.me/e/2ynBBnTjA

Info from Michelle on what they are looking for and timeline stuff:  

For most of the gardens, we're asking people to bring their own chairs and blankets, but if there are a few chairs there for people who might not have a chair to bring, that'd be awesome. The main things we'd need?

  •  a table if you have one for them to cook at. 

  • Is there a power supply? If there's access to a power supply at the garden, that might change what we'd be able to make. If not, then it'll be something raw, which is fine too. 

Kelly Shay will be teaching the classes in August and October. We'd need to know the location for August by the second Friday in July (is that the 9th?) since I create the event that night and then we advertise it at the cooking class the next day so people know where we'll be next and what they'll be learning. Does that sound doable? I'm also checking with a garden in North Minneapolis to take one of the two dates. 

 

 

Budget review



Ongoing Garden Tasks 


Plants in the Herb Garden



What other tasks do we need to ask for help? (lindsey needs help doing meeting outreach)

Maybe sending out a skill-share survey would help? (so check boxes with needs, plus blank fields for free text?)
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June General Garden Meeting 6.2.22

 June Garden Meeting


Present: Hindolo, Sarah, Emrys, Israel, Lindsey, Steve


6:00pm

  1. Welcome and grounding

  2. Go around


  1. People’s Land Network//Garden Coordinator//Permaculture Education//Parks and Rec Youth Programming

    1. Whole garden vision and design process

      1. Community events and networks mutual aid

      2. Permaculture

      3. Collective stewardship

      4. Youth and community deep knowledges

      5. Intergenerational

      6. Skill shares and volunteering

      7. Event curation

      8. Perennials and food forest

      9. Build capacity

      10. Activate space

      11. Art and design and justice

      12. Curriculum development

      13. Mission and vision into structure and function

    2. Permaculture - Hindolo - difficult to find summer camps

      1. Youth and adults - teach about permaculture

        1. Drop off kids? Or parents can be a part of

      2. Hindolo getting certification this month

      3. July or August - one week long

      4. Workshop at next garden organizing meeting

        1. Bring to next garden meeting with some of the issues worked out

          1. Outline of what one week workshop would look like

          2. Budget

  2. Function of physical space

    1. Working in education piece to the maintenance of the physical space

      1. I.e. compost with youth programming

  3. Review and vote 

  1. Discuss whether to hire a garden coordinator 

    1. Notes from last month’s meeting:

      1. Emrys shared she wants to make changes to the job description

      2. Luke question - who coordinator reports to and get orders from? - as the job description is currently written, the Executive Coordinator

      3. Concerns about vaccine requirement 

    2. Outreach notes:

      1. One gardener shared via email that they think hiring someone will be crucial in the new structure

      2. One gardener shared they approve of hiring a garden coordinator, said it makes sense especially since the garden requires is so much coordinating

      3. Two gardeners shared it sounds like a great idea

^^Two gardeners approve of hiring a garden coordinator

^^A gardener shared: As far as the proposed changes I like the changes to the garden flow chart, charter, policies, budget and the creation of a garden coordinator. I think they are necessary updates to the garden organization language and the garden coordinator should hopefully help with better maintenance and more engagement to foster a stronger community garden group.

  1. Notes from today’s meeting:

    1. Might be hard to find someone for 4 hrs/week

    2. Will need to work on permaculture workshop

    3. Proposed changes to bring to board:

      1. Highly prefer someone who is familiar with the garden and the community - continue to resource gardeners for these roles

      2. Range of 4 - 10 hours depending on the schedule of the candidate found

      3. Concern about vaccine requirement, leave up to EPIC

MOTION: The gardeners move the garden Coordinator position with the above changes and recommendations to the EPIC board of directors, LF, HP, Approved.


  1. Reminder: 

    1. Every gardener should have their garden worked by the 2nd weekend in June (June 11). The plot may be reassigned after that date if there is no indication of an attempt to garden the plot.

    2. Garden plot fees were due March 31st. Garden plot fees are $30 and garden keys are $5 each. If we did not get your plot fee by the deadline your plot may be reassigned. You can drop off garden plot fees at the EPIC office (2433 Bloomington Ave) - just drop them in the slot to the right of the door.

      1. Make checks payable to “EPIC Garden”. They may be mailed to the EPIC Office at 2433 Bloomington Ave., Mpls., MN 55404. If you pay with cash, put it in a sealed envelope with EPIC Garden in the address line and your Name, Plot Number, and the amount you are paying under it.  Then put the envelope in the mail slot on the Right Side (South Side) of the EPIC Office door at 2433 Bloomington Ave. S. 

    3. Please sign waiver/contract as soon as possible. You can find them in the garden shed on the chairs to the right as you enter the shed or at the EPIC office. Email sarah@eastphillips if you would prefer to sign digitally via Adobe Sign and she can send it over to you.

    4. Be sure to maintain (weed, mow) the paths surrounding your plot

    5. Garden Meetings are the first Thursdays. The next garden meeting will be July 7 at 6pm

    6. Garden Organizing Workgroup meetings are the third Thursdays of the month at 5pm. The next garden meeting is June 16 at 5pm.

  2. Announcements

    1. Lindsey plans on being in the garden Tuesday mornings - 830-930ish?

      1. Gardeners are welcome to join her weekly to tend to general garden tasks

    2. Water update: 


  1. Starting to record precipitation, can check here for rainfall in the garden:  https://maps.cocorahs.org/ and search by zip code 55404.  Station number is  MN-HN-418 but it's the only station in Phillips. I report daily at around 7am for the previous 24-hour period.


  1. Lindsey can pick up seeds for folks from the Hosmer Seed library. We have a pretty good selection, but can't promise exact varieties. Email at lindseyafenner@gmail.com


  1. Looking for help to maintain the herb and perennial flower gardens, including DIY ideas for better plant signage. Also looking for feedback on what folks would like to see planted in the empty spaces or have extras to donate. Here's a list of what's already there or planned for this spring: https://docs.google.com/document/d/1yiXEnIVf0XatnFJWs6Q3vwaPNoxn6PdvmSnPUFF-xe8/edit?usp=sharing   lindseyafenner@gmail.com


  1. Looking for donations for the Little Free Pantry in front of the garden. The things that tend to go the fastest are: Plastic bottled beverages (water, gatorade), single serving snacks/ready-to-eat meals, personal care items (most helpful). You can drop donations off on Lindsey's porch (the little white house to the north/right of the garden) for storage. Because the doors on the little free library are broken, things that are in plastic packaging are better than cardboard packaging to keep out moisture/squirrels...


 

  1. Garden Work Day

  • Clean out shed and behind shed

  • Put up bulletins

  • Compost area

  1. Larger community level garden stuff

    1. NACDI, LERA

    2. Roundabout

  2. Garden maintenance updates

    1. Fence redesign idea

    2. Tree work

    3. Compost
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May General Garden Meeting 5.14.22

 May Garden Meeting


Present: Steve, Ryan, Lindsey, Luke, @, Emrys, Sarah


9:00am

  1. Welcome and grounding

  2. Go around: share skills


  1. Reminder: 

    1. Garden plot fees were due March 31st. Garden plot fees are $30 and garden keys are $5 each. If we did not get your plot fee by the deadline your plot may be reassigned. You can drop off garden plot fees at the EPIC office (2433 Bloomington Ave) - just drop them in the slot to the right of the door.

      1. Make checks payable to “EPIC Garden”. They may be mailed to the EPIC Office at 2433 Bloomington Ave., Mpls., MN 55404. If you pay with cash, put it in a sealed envelope with EPIC Garden in the address line and your Name, Plot Number, and the amount you are paying under it.  Then put the envelope in the mail slot on the Right Side (South Side) of the EPIC Office door at 2433 Bloomington Ave. S. 

    2. Please sign waiver/contract as soon as possible. You can find them in the garden shed on the chairs to the right as you enter the shed or at the EPIC office. Email sarah@eastphillips if you would prefer to sign digitally via Adobe Sign and she can send it over to you.

  2. Announcements

    1. Lindsey plans on being in the garden Tuesday mornings once it gets warmer out- 830-930ish?

      1. Gardeners are welcome to join her weekly to tend to general garden tasks

    2. Water update: We have had some issues with the pipes in the shed this spring - first a burst pipe and now a cracked valve, we are hoping to have the valve fixed by the end of this week and the city back out to turn the water on early next week - sorry for the inconvenience!


  1. Starting to record precipitation, can check here for rainfall in the garden:  https://maps.cocorahs.org/ and search by zip code 55404.  Station number is  MN-HN-418 but it's the only station in Phillips. I report daily at around 7am for the previous 24-hour period.


  1. Lindsey can pick up seeds for folks from the Hosmer Seed library. We have a pretty good selection, but can't promise exact varieties. Email at lindseyafenner@gmail.com


  1. Looking for help to maintain the herb and perennial flower gardens, including DIY ideas for better plant signage. Also looking for feedback on what folks would like to see planted in the empty spaces or have extras to donate. Here's a list of what's already there or planned for this spring: https://docs.google.com/document/d/1yiXEnIVf0XatnFJWs6Q3vwaPNoxn6PdvmSnPUFF-xe8/edit?usp=sharing   lindseyafenner@gmail.com


  1. Looking for donations for the Little Free Pantry in front of the garden. The things that tend to go the fastest are: Plastic bottled beverages (water, gatorade), single serving snacks/ready-to-eat meals, personal care items (most helpful). You can drop donations off on Lindsey's porch (the little white house to the north/right of the garden) for storage. Because the doors on the little free library are broken, things that are in plastic packaging are better than cardboard packaging to keep out moisture/squirrels...



Vote on a time for General Garden Meetings going forward: 

  • 1st Thursday in the evening - 6pm - try for a few months, if decreased participation then back to Saturdays

  • What we heard from phone calls about this proposed time:

    • Brandt family: anytime after 5pm

    • Alvaro after 4pm. 5pm is best

    • Arden - 5 or 6

    • Sheila - 5pm or 6pm after school is out; 6:30 for June meeting

**Note that Garden Organizing Workgroup/Steering Committee meets 3rd Thurs at 5pm


9:15am Review and vote 

  1. Discuss whether to hire a garden coordinator - 

    1. Notes from today’s meeting:

      1. Emrys shared she wants to make changes to the job description

      2. Luke question

      3. Concerns about vaccine requirement 

    2. Outreach notes:

      1. One gardener shared via email that they think hiring someone will be crucial in the new structure

      2. One gardener shared they approve of hiring a garden coordinator, said it makes sense especially since the garden requires is so much coordinating

      3. Two gardeners shared it sounds like a great idea

^^Two gardeners approve of hiring a garden coordinator

^^A gardener shared: As far as the proposed changes I like the changes to the garden flow chart, charter, policies, budget and the creation of a garden coordinator. I think they are necessary updates to the garden organization language and the garden coordinator should hopefully help with better maintenance and more engagement to foster a stronger community garden group.


  1. Events outreach and collaborations

    1. Time sensitive

      1. do we want to offer meeting space to plant grow share for irl people's land network meeting/s - approved

        1. Peoples Land Network : Garden Gathering Save the Dates

          1. Tuesday May 17th 5:30-7:30pm

          2. Tuesday July 19th 5:30-7:30pm

          3. Tuesday September 20th 5:30-7:30pm

            1. Angie - approves via email

            2. Brandt family approves

            3. Alvaro approves

            4. Arden approves

            5. Sheila approves

  2. Larger community level garden stuff

    1. NACDI, LERA

    2. Roundabout

  3. Garden maintenance updates

    1. Fence redesign idea

    2. Tree work

    3. Compost
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