East Phillips Community 17th
Ave. Garden
Garden Steering Committee Meeting Minutes
October 4, 2021
Present:
Facilitator: Emrys
Notetaker: Sarah S
Updates on Fall Harvest Party
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1-6pm on Saturday October 16
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Open garden format
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Indigenous food (prepackaged in
compostable containers), drumming, paint/carve pumpkins, fire
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Welcome table - Steve can help,
but would like someone from
steering committee as well - Lindsey - 3/4--6 . Emrys 1-3.
○
General info about garden
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Including how to reserve a plot
(flyer with contact info + sheet to sign up?)
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Newsletter
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Spring call back out
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Guidelines: East Phillips
resident, interested in being involved, finding out how to get a plot
○
Flyer about steering committee
meetings throughout the winter
○
Flyer about fall work day
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Check in with Fawn
Straw bales, burlap coffee bags, mulch (free)
Budget - $1,000
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Arborist
○
The tree work for the mulberry at s.w. corner
of garden, to enable compost and mulch delivery would cost $50 (quote lists $75
for this tree, i think the estimated difference is for full work v just trim up
to expedite mulch delivery timeline)
○
Once we schedule this tree work he can start
delivering free mulch within the next couple weeks, as needed and available.
○
For all pruning and tree removal
needs - estimate is $1,107.26
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Fencing needs
○
Quote from Matt is
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$400.00
Posts, boards, concrete, screws.
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Labor - $300
Approximately 10 hours at $25 an hour, plus travel time (for materials and
disposal).
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Total - $700
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Idea that EPIC purchases
materials, cuts down on liability with driving for EPIC materials and then
wouldn’t require a W-9 (required for payment over $600)
●
Then do independent contractor
waiver so make clear he is not covered under our liability insurance, worker’s
comp etc.
■
Work on proposal - Emrys doesn’t
like the current proposal
○
Seward grant - checked in with
Brad about our questions - this money is in the EPIC bank account ($3,200.45
remaining), no reporting requirements
■
Supposed to be used on: fencing
needs, repairs to shed, stipend for kids to help with this work
○
Designing a fence that doesn’t
need constant maintenance, i.e. not using fence design that’s only purpose is
to keep people out, having a space that integrates ecological space, functional
human space and permaculture
■
Ex. solid raised beds with trellis
above
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Workshop to build concrete with
murals
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Blacksmiths and youth do design
process
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Work corner by corner - whichever
area needs attention - focus on that
●
What makes sense for this part?
○
Instead of investing so much money
into new materials - use old lumber and make do
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Emrys has scrap lumber
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Reuse old mesh
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Already have cross beams (in shed)
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Talk to hany people = next step
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Deal with trees
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How to get garden input on this?
○
Phone calls?
Work day logistics
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Mow path, put chips down
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Need to trim trees
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Burlap sacks - around fruit trees
○
needs car
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Emrys will connect
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Under cherry trees
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Need square shovel
○ Need sod remover
● Check back in next week
Syringe Disposal check in on outreach about
this
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