East Phillips Community 17th Ave. Garden
Gardener Meeting Minutes
March 13th, 2021
Zoom
Invitation: https://us02web.zoom.us/j/89475013243?pwd=emNURVZjM1RGUk9zSmUwbThZVHJIZz09
Join by phone: 312-626-6799
Meeting ID: 894 7501 3243 Passcode: 468901
Present: Lindsey
Fenner, Flo, Ryan, Steve Sandberg, Amanda and Lisa, Emrys, Schuyler, Luke
Brandt, Linnea, Brad, Israel Taera, Julie Ellefson, Gloria I
1)
9:00 AM Call to Order & Introductions.
2)
Announcements & Calandar
a.
April GMM – Saturday, April 10 at 9:00 AM via ZOOM – every second
Saturday of the month
Watch for Zoom Invitation
b.
April SCM – To be determined
c. EPIC Annual Meeting & Board Elections - Saturday, April 24th starting at 10
A.M. Via ZOOM
d.
May SCM – To be
determined
e.
May
GMM – May 8 at 9:00 AM via ZOOM
f.
Phillips
Clean Sweep: Saturday October 9. Details Pending
g.
Garden
Fall Harvest Party & Pot-Luck:
Saturday, October 16th from 4:30 PM until the fire goes out. (Covid permitting)
3)
Garden Use Agreement
a.
Reviewed Garden Use Agreement
i. Print out, sign by all
adults who will be gardening
ii. Return with $30 plot fee to
2433 Bloomington Ave (mail or drop in mail slot on RIGHT side of the EPIC
office door)
1.
Can email back to epic.ssantiago@gmail.com
2.
Can find printed garden use agreements on the EPIC office door and at the
garden message board
4)
Review Basic Garden Policies & Procedures.
5)
Finances:
2021
Budget |
|
|
Paid
by |
EPIC |
Gardeners |
Property
Tax |
|
$384.12 |
Water |
|
$300.00 |
Unpaid
Plots (15%) |
|
$144.00 |
Other |
$450.00 |
|
TOTAL |
$450.00 |
$828.12 |
4)
2021 Plot Fee
At $30.00 per plot, we will raise $960.00 assuming all plots are
filled & paid - $131.88 Over Budget. We can request donations from those gardeners who are able and continue with
our alternative payment plan for those who have trouble with the plot fee.
5) Determine
Garden tools that are needed &
plan a shopping trip.
6) Gardener
Obligations
i. Garden
Work Groups and Policy (6
Hrs./Plot/Year beyond time required to maintain your plot)
1. Review Work Groups & paperwork
2. Keep track of your time on the Time Sheet in the Green
Work-Groups Binder in the Garden Shed.
3. The first jobs are to repair fencing, put out the rain
barrels, Re-establish paths, do a little fruit-tree trimming, clean and
organize the shed and reorganize the Compost.
4. Garden water will be turned on after the danger of
freezing is over.
ii. Plots
must be planted by the first Saturday in June, June 5th (or they will be reassigned)
iii. Water (Conserve Water – use rain barrel water FIRST)
iv. Plot Fees are due on plot assignment. Contact SC member for an Alternate
Payment Plan if necessary.
v. Not all
gardeners are able to pay all or part of the plot fee but we want them to be able
to garden anyway. So, we have an Alternative
Payment Plan. If you are unable to pay, contact a steering committee member. If some
are able to pay a little more, it will be very much appreciated and help cover
he Alternate Payment Plan and other garden expenses.
--Fruit trees: may need to hire an expert
7) Plot Map
Determine empty plots and
reassign to wait list.
8) Determine
date & time for new gardeners to take the Garden Orientation Tour.
9)
Sign Garden Use Agreement and Pay Plot Fee.
Garden Plot fee is $30.00 each and Garden keys are
$5.00 each.
Make
checks payable to “EPIC Garden”. They may be mailed to the EPIC Office at 2433
Bloomington Ave., Mpls., MN 55404. If you pay with cash, put it in a sealed
envelope with EPIC Garden in the address line and your Name, Plot Number, and
the amount you are paying under it. Then
put
the envelope in the mail slot on the Right Side (South Side) of the EPIC Office door
at 2433 Bloomington Ave. S. Receipts will be made out for every payment and will
be available in the Garden from Brad or steering committee members.
The Garden Use Agreement must be signed by everyone
who gardens any plot in the Garden. Print a copy and fill out all the spaces on
the bottom of the page. It can be mailed to or dropped in the EPIC Office mail
slot as with the payments above.
Covid-19 Garden Policy:
When
the Covid Situation allows, Gardener meetings will be moved back to the Garden
and the Steering Committee will meet in the EPIC Office or the Garden. We look
forward to that time.
In
the meantime, Face Masks must be worn and social distancing must be
observed in the Garden. Your own gloves must be worn when using Community Garden
Tools. Be safe, wash your hands and do not come to the garden if you have any
symptoms of Covid-19 or have been in recent contact with anyone with Covi-19.
Enjoy your time in the Garden and again, be safe.
10) Adjourn
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