East Phillips Community 17th
Ave. Garden
Garden Steering Committee Meeting Minutes
June 7, 2021
What is needed for a quorum for the steering
committee?
Transition
from Brad as lead gardener
Notes from May garden meeting:
a. Idea that Steering Committee has
access to a shared Drive including use agreements, history, finances
i.Paper copies for people who don’t use computers as much
ii.Are people comfortable with
sharing their information?
b. Goal is that not just one person is
taking on everything, Steering Committee shares tasks
i.
Continuity is key
Discussion tonight:
● Emry’s Idea:
○ Nuts and bolts: what Brad has
covered in the past, bookkeeping, administrative tasks
■ Plot map, list of gardeners
○ Bigger picture: How garden operates,
how to address issues
■ Community organizing aspects of
garden (figuring out bigger questions and participatory and democratic stuff),
making it approachable, neighborly
■ Figure out process, replacing duties
and tasks Brad does
■ Look at standing processes, standing
bylaws etc.
■
EQUITABLE ENGAGEMENT
● Gabe’s idea: Brad stays involved a
little longer, so new people can get onboarded, then Brad steps back and new
people take over
○ Push out notes in condensed version
to gardeners
■ Emrys wants to avoid Steering
Committee making big decisions and just passing them out
● Some people don’t want to be
involved in decision making, some do
■ Emrys is interested in having a paid
community organizer position for garden - EQUITABLE ENGAGEMENT
●
Help to facilitate, bring
resources to help with engagement
Make a side by side list of Brad’s tasks,
Steering Committee strengths and willingness to do taks, as well as volunteers
●
I.e. mowing boulevard (not in
garden)
How to do outreach
●
In person garden meeting
○
Food, ask people their ideas about
restructuring garden
●
See who consents to having their
contact information shared?
○
Allows for better communication
○
Privacy concern about access to
personal information
○
We need translators
Tax Exemption
●
EPIC has been notified that we
will be working on this
○
EPIC board has delegated this to
Sarah to work on with Gabe if he’s still interested
○
County needs Bylaws and
incorporation (charter for nonprofit)
○
Gabe will reach out to county to
get more information
Plan for unplanted plots:
●
Outreach
○
Steering committee will reach out
to unplanted plots
●
Maintenance
●
Do we have a waitlist?
Set up work days
●
ongoing work days
●
send out when2meet - what is top
priority?
○
paths? Shed? Compost area? Other?
●
To do: saw down tree, hose
What to cover at Saturday’s general meeting
●
Tools
●
Work days
●
How to pay plot fee and return
garden agreement
●
Garden transition/organization
discussion
●
Communication - See who consents
to having their contact information shared?
○
Allows for better communication
○
Put in agreement going forward
●
Fall harvest party
○
Interim gatherings - interest?
Put
together list of calls
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