Garden Steering Committee Meeting 7.6.21

 

East Phillips Community 17^th Ave. Garden

Garden Steering Committee Meeting Minutes

July 6, 2021

 

Update on transition meeting:

1)     Most time sensitive: Working to create a charter for the Garden committee which is now required as a part of EPIC’s new bylaws

●       Will ask at garden meeting on Saturday who would like to help in this process

●       Also putting together an easily understandable explanation about how the garden fits into EPIC, how the charter fits in etc. to give it context and make it approachable

●       Garden email address

2)     Less time sensitive:

●       Larger changes to garden structure - work on over fall/winter

○       I.e. outreach plan, decision making process (for purchases etc.)

●       Make list of how things work now, what the issues are with that, how we can change it

●       Making a side by side list of Brad’s tasks, Steering Committee strengths and willingness to do tasks, as well as garden volunteers

○       Focus on short term for now:

Task:                                                                           Lead (who has the strengths needed)

Meeting agendas
Meeting notes
Meeting reminders
Facilitation of Steering Committee Mtgs
Facilitation of Garden Mtg

 

 

Tax Exemption Update

●       Gabe has filed

●       Met with Hennepin County

○       Sent more information on how we use the garden for gathering space and how we use the alternative payment plan

○       Update google drive with all the garden tax exemption including latest files sent via email

 

COVID guidelines

●       Sarah proposes we adapt EPIC’s guidelines, which she developed using Lindsey’s recommendations:

○      EPIC will follow CDC guidelines, unvaccinated people should wear masks while in the office or attending EPIC meetings/events. If you are vaccinated and feel more comfortable wearing a mask, please feel free to do so.

○      If you have any COVID-19 symptoms, regardless of vaccination status, please do not come to an in person meeting or event at the EPIC office or elsewhere.

○      EPIC will keep a contact log for in person EPIC meetings and events. The log will be used for notification purposes in the case that someone in attendance tests positive for COVID-19 or had contact with someone who tested positive for COVID-19.

○      If an attendee tests positive/was infectious at an EPIC meeting/event the attendee will notify Sarah (state this requirement on the contact log).

○      EPIC will provide an online meeting option for people who choose not to be vaccinated or are immunocompromised.

●      Do we want garden meetings to be in person?

○      Or just special events?

○      Keep garden and steering committee meetings virtual

○      Have in person garden gatherings

 

Any open plots?

 

What to cover at Saturday’s general meeting

●       Housekeeping:

○       Someone taking stack - raising hand

○       Step up, step back

○       Say pass (try not to interrupt) and be an active listener

○       Emrys’ garden schema

○       How to pay plot fee and return garden agreement

●       Check in - strengths and skills inventory

●       Visioning: Creating a garden development plan - short term and long term

■       What do people want to see happen at the garden?

●       Example: Better composting system

■       Do we want to form a work group focused on this?

●       Vote on syringe disposal, trash pick up service (table trash discussion to next steering committee meeting)

○       Pros and cons

●       Transition updates

○       Who wants to be a part of charter development?

○       Include background information

●       Work days

○       Thursday mornings - time

●       Fall harvest party

○       Interim gatherings - interest?